SSC Communications

  To:                  Management Council Members, VPs of Finance, and Business Managers From:            Shared Services Center Area:             Accounts Payable Reason:       2023 Fiscal Year-end (FY23) Accounts Payable Processing Date:             May 26, 2023 Described below is the process that the Shared Services Center will be utilizing for year-end payment processing to assist the colleges with managing year-end cash. The goal of this process is to provide the colleges with maximum flexibility in determining cutoff for invoices where there is discretion as to which fiscal year the invoice could be funded from, while ensuring sufficient processing time for the Shared Services Center staff. Consistent with the business rules and state policy, the Accounts Payable (AP) department at the SSC will continue to require...

  To:                   Management Council Members, VPs of Finance, and Business Managers From:             Shared Services Center Area:              Accounts Payable Reason:        Non-PO Voucher Exclusion Types Date:              May 26, 2022 Accounts Payable has made changes to the eVA exclusion types on the voucher request form. They are still in line with the eVA exclusions in the procurement guide but align more accurately with what is submitted. New additions to the list: Student Refunds Employee Education Assistance Employee Reimbursement Payroll Deduction Utility Student Acct Processing (Nelnet & Collection agencies) Removed from the list: Tuition Management System (TMS) Student Club Purchase Gen Edge Please contact the SSC Customer Engag...

  Dear Colleges, Our Fiscal year-end continues to approach quickly and the deadline for ALL Requisitions on  an already approved contract , or under $10,000 is tomorrow,  Friday, May 26, 2023 .   FY24 orders can continue to be entered through the fiscal closure.  SSC Procurement Deadline Procurement Type Description May 26, 2023 Requisitions Requisitions more than $10k  on an approved contract , or Requisitions under $10k June X, 2023, at 5 p.m. (TBD) eVA Integration  Shutdown The Date for eVA Integration Shutdown (no more Purchase Orders will be issued) will be communicated as soon as it is announced by Fiscal Services July Y, 2023 (TBD) FY24 eVA Integration Opening Date The estimated opening date for FY24 eVA integrations will be announced as soon as it is communicated by Fiscal Services If you have any questions, please contact the SSC Customer Engagement team at 877-340-5577 or  help@ssc.vccs.edu .

  To:                          Management Council, VPs of Finance, and all eVA end users From:                     Shared Services Center Area:                      Procurement Reason:                 Procurement Fiscal Year-End 2023 Reminder Date:                      May 19, 2023 Dear Colleges, Our Fiscal year-end continues to approach quickly and the deadline for ALL Requisitions on  an already approved contract , or under $10,000 is approximately one (1) week away on  Friday, May 26, 2023 . For quick refere...

  To:                   Management Council, VPs of Finance, and all eVA end users From:              Shared Services Center Area:               Procurement Reason:          Procurement Fiscal Year-End 2023 Reminder Date:               May 12, 2023 Dear Colleges, Our Fiscal year-end continues to approach quickly and the deadline for ALL Requisitions on  an already approved contract , or under $10,000 is approximately two (2) weeks away on  Friday, May 26, 2023 . For quick reference, below are the upcoming deadlines. Deadlines for Sole Source Requests, COOPs, IFBs, and Quick Quotes have now passed.  FY24 orders can continue to be entered through the fisca...

  To:   SSC Employees From:   Shared Services Center Area:   Information Security Reason:   Fraudulent email from Department of the Treasury of Virginia (trsvirginia.org) Date:   May 5, 2023 Good morning, Please be aware, Higher Education institutions within the state have reported receiving a fraudulent email that appears to come directly from the Department of the Treasury of Virginia (trsvirginia.org). The fraudulent email instructs the recipient to use a wire transfer rather than Cardinal for payments. Always be wary when receiving unusual emails, and if you process VCCS payments be alert for this specific email. If you have questions about authenticity, it is best to reach out to the source directly through genuine contact information to ensure its validity. Never click embedded links or reply to the sender if the legitimacy of a correspondence is in question. Thank you for your vigilance.

  Posted:  May 1, 2023 Updated  VCCS Contracts page Updated  Solicitations and Contracts page Updated  TLAM Activiities Calendar Updated  Home page Updated  Recent Communications Updated  Obtaining a COI procedure