SSC Communications

  To:                  Management Council Members, Chief Human Resource Officers, and Agency TLAM Contacts From:             Shared Services Center Area:              Time, Labor, and Absence Management (TLAM) Reason:         Urgent: Leave Liability Report preparation Date:              June 28, 2023 As noted on June 7, 2023, due to the finalization of the Veteran Leave build in HCM, there is a delay in providing the annual Leave Liability instructions and documentation. We appreciate your patience as we worked through this process. Please refer to the information below for guidance on completing the Fiscal Year-End activity for Leave Liability. The SSC will be publishing the first ...

  To:                  Management Council Members, VP’s of Finance, and Business Managers From:             Shared Services Center Area:              Accounts Payable (AP) Reason:         2023 Fiscal Year End (FY23) Accounts Payable Processing Date:              June 21, 2023 Re:                  AP to be processed The SSC Accounts Payable team would like to thank our college partners who submitted invoices prior to the June 15, 5 p.m. deadline. We are very pleased to share that we have now processed all invoices in our queue that were received by this deadline. If there are invoices that we don’t have y...

  To:                  Management Council Members, CHROs, and ATS contacts From:             Shared Services Center Area:              Applicant Tracking (ATS) Reason:         Workforce and Employment Opportunities Reporting Date:              June 21, 2023 To help prepare for workforce and employment opportunities planning, the SSC Applicant Tracking team (ATS) in collaboration with our college partners have created the following reports which can be accessed by all College HR users by clicking on the  My Reports  section found on the bottom right of the PeopleAdmin Home page.                Please let ...

  To:                  Management Council Members, VP’s of Finance, and all eVA end users From:             Shared Services Center Area:              Procurement Reason:         Procurement Fiscal Year-End 2023: Punch-out Catalog Items Date:              June 20, 2023 Dear Colleges, To reduce the possibility of unnecessary rework, we suggest requisitioners refrain from entering Punch Out Catalog Requisitions for FY24 until the new Fiscal Year opens around July 6, 2023. There is a risk that the pricing on your punchout catalog items could change from today through July 6, such that a change order would become necessary. Please note:  With our new eVA system, the SSC buyers no lo...

  To:                  Management Council Members, VP’s of Finance, and Business Managers From:             Shared Services Center Area:              Accounts Payable Reason:         Update:   2023 Fiscal Year End (FY23) Accounts Payable Processing Date:              June 16, 2023 As of this morning June 16, there are 920 documents for the SSC AP team to action that came in prior to the June 15, 2023, 5 p.m. deadline for guaranteed processing if properly 3-way matched. If there are invoices that we don’t have yet that can be 3-way matched and you have funds available, you should continue to submit those to us for processing. We are going to continue to enter vouchers until...

  To:                  Management Council Members, VP’s of Finance, and Business Managers From:             Shared Services Center Area:              Accounts Payable Reason:         Update:   2023 Fiscal Year End (FY23) Accounts Payable Processing Date:              June 16, 2023 As of this morning June 16, there are 920 documents for the SSC AP team to action that came in prior to the June 15, 2023, 5 p.m. deadline for guaranteed processing if properly 3-way matched. If there are invoices that we don’t have yet that can be 3-way matched and you have funds available, you should continue to submit those to us for processing. We are going to continue to enter vouchers until...

  To:                          Management Council Members, CHROs, and Agency TLAM Contacts From:                     Shared Services Center (SSC) Area:                      Time, Labor, and Absence Management (TLAM) Date:                      June 13, 2023 Re:                          Managers are Unable to Approve Leave Requests   We have noted an issue where managers are unable to approve, deny, or push back leave requests. When attempting to act on the request, the manager is seeing the follow...

  To:                          Management Council Members, CHROs, and Agency TLAM Contacts From:                    Shared Services Center (SSC) Area:                     Time, Labor, and Absence Management (TLAM) Date:                    June 7, 2023 Re:                        Leave Liability Report Preparation - Process Delay   As a result of the Veteran's Leave process still pending approval, the Leave Liability report and accompanying queries will not be available until June 30, 2023. Please note that any query run for the Leave Liability process before this date will not include any approved Veteran Leave calculations.   Please do not take any action currently, except for testi...

  To:                          Management Council Members, VPs of Finance, and all eVA end users From:                     Shared Services Center (SSC) Area:                      Procurement Date:                      June 7, 2023 Re:                          Update: Procurement Fiscal Year-End 2023 Dear Colleges, Our Fiscal year-end is already upon us. The SSC is working on all on-time requisitions that were submitted  prior  to  Friday, May 26, 2023.  We ...