SSC Communications

  To:   Management Council Members, VPs of Finance, and all eVA end users From:   Shared Services Center Area:   Procurement Reason:   Procurement Fiscal Year End 2023 Date:   January 30, 2023 Fiscal year-end 2023 is around the corner. SSC Procurement has put together the procurement deadlines detailed in the attached with a snapshot below. Our goal is to assist with advanced planning and smooth processing of orders. Please review the attached memo to assist in preparing your fiscal year-end procurements. Purchasing Threshold Solicitation Method eVA Requisition Deadline for Goods / Services* 1 Over $100,000 Requests for Proposals (RFP) Solicitations ** 2 Over $100,000 Invitation for bid (IFB) solicitation March 17, 2023 3 $10,000 to $100,000 Unsealed Solicitations May 5, 2023 4 Over $50,000 Items  requiring DPS approval  -- Includes Non-IT, Non-Construction Sole Source, Cooperative and Goods Solicitations over $100,000. Pending DPS 5 Mor...

  To:   Management Council Members, VPs of Finance, and all eVA end users From:   Shared Services Center Area:   Procurement Reason:   eVA Next Communication Date:   January 19, 2023 Good Afternoon, Happy New Year! We hope everyone had an enjoyable and safe year-end break. The eVA upgrade is continuing, as DGS moves the project from the "Hypercare" phase to the "Priority Enhancements" phase. With this phase, DGS will continue to address issues,  and  will focus on enhancements that "restore operational functionality". Although we have not seen the list of functions that will be "restored", the VCCS is analyzing and prioritizing our high impact "enhancements". The following slide was shared with the SSC Management Council last week: Please continue to work through the system and notify the SSC of any issues or concerns. The VCCS will continue to actively participate in the DGS Higher Education calls, which allows us an...

  To: Management Council, Chief Human Resource Officers, and Agency TLAM Contacts From: Shared Services Center Area:  HR Operations: TLAM Reason: Leave Liability Report – Quarterly Review Date: January 16, 2023 Effective Fiscal Year 2023, the Leave Liability Report will now be posted to your agency’s  college folder  on the VCCS SharePoint site on a quarterly basis. This second quarterly report has been posted and was run using the 12/24 EN1 Calendar Group. Reviewing these reports quarterly will aid in identifying irregularities in employee benefit service dates within HCM. Incorrect calculations of the benefits service date will result in wrong accrual rates. Please check your reports carefully and correct any discrepancies in HCM. Please note that the calculations within the report are based on the FY2022 year-end employee distribution percentages provided by DOA to finalize FY2022. Once we approach year-end for FY2023, the calculations within the report will be up...

  To:   Management Council Members, VPs of Finance, CHROs, and TLAM Contacts From:   Shared Services Center Area:   HR Operations: TLAM Reason:   Update  -  2023 Calendar in HCM Date:   January 13, 2023 The 2023 Absence Management calendars are currently being processed and the Excess Leave queries will be posted to your agency’s  college folder  on the VCCS SharePoint site by the close of business today. Thank you for your patience and understanding. Please contact  sschro_hrms@ssc.vccs.edu  with any questions or concerns.

  To:   Management Council Members, VPs of Finance, CHROs, and TLAM Contacts From:   Shared Services Center Area:   HR Operations: TLAM Reason:   2023 Calendar in HCM Date:   January 11, 2023 There is a delay with building the 2023 TLAM calendars in HCM. The SSC and System Office ITS are working together to resolve this as quickly as possible as we understand that year-end processes need to be completed by each college. We will notify you as soon as the calendars are completed. Please contact  sschro_hrms@ssc.vccs.edu  with any questions or concerns.

  To:   Management Council Members, CHROs, and Hire to Retire Contacts From:   Shared Services Center Area:   HR Operations: Hire to Retire Reason:   Onboarding W4 Form Resolved Date:   January 11, 2023 As many of you may be aware, we have had several new hires who have been unable to access and complete the Federal W-4 in Avature over the past week and we have been managing the collection of this form manually.   The Avature Tech Support developer team has identified the cause and will release an instance fix overnight. When the fix is applied, we anticipate that new hires will be able to access and complete the form as expected. If you encounter any difficulties with this, please contact the  onboarding@ssc.vccs.edu  email box and copy your SSC Human Resources Technician for assistance. Thank you for your patience!

  To:   All From:   Shared Services Center Area:   Customer Engagement Reason:   SSC Customer Engagement Hours Date:   January 3, 2023 As of today, January 3, 2023, the SSC Customer Engagement hours are 8 a.m. to 5 p.m., Monday through Friday. This change was approved by the Management Council and allows for additional coverage during core contact hours. If you have any questions regarding this information, please contact SSC Customer Engagement at 877-340-5577 or  help@ssc.vccs.edu .