May 2023 Website Updates

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 Updated Information for Vendors page

Updated Meet the Customer Engagement Team page
Updated HRMS User Guides
Updated eVA Transition Project page
Updated Recent Communications

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UPDATE – Travel and Expense Approvers’ Training Opportunities

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  To:   Management Council Members, VPs of Finance, Business Managers, and all Chrome River End Users From:   Shared Services Center Area:    Travel and Expense Reason:   UPDATE - Travel and Expense Approvers’ Training Opportunities Date:   March 20, 2023 PLEASE NOTE :  The Chrome River approvers’ training scheduled for Thursday, 3/23, will be canceled. Once again, the SSC Travel and Expense team will be available onsite to assist attendees with their expense reporting for the New Horizons Conference at the Hotel Roanoke.  In light of this, the training scheduled for Thursday, 3/23, is canceled. New Users/Refresher training will resume on 4/20 at 2:00 p.m. Approvers’ training will resume on 4/27 at 2:00 p.m. If you have further questions, please contact SSC Customer Engagement at 877-340-5577 or  Help@ssc.vccs.edu .
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Leave Liability Report – Quarterly Review

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  To: Management Council, Chief Human Resource Officers, and Agency TLAM Contacts From: Shared Services Center Area:  HR Operations: TLAM Reason: Leave Liability Report – Quarterly Review Date: January 16, 2023 Effective Fiscal Year 2023, the Leave Liability Report will now be posted to your agency’s  college folder  on the VCCS SharePoint site on a quarterly basis. This second quarterly report has been posted and was run using the 12/24 EN1 Calendar Group. Reviewing these reports quarterly will aid in identifying irregularities in employee benefit service dates within HCM. Incorrect calculations of the benefits service date will result in wrong accrual rates. Please check your reports carefully and correct any discrepancies in HCM. Please note that the calculations within the report are based on the FY2022 year-end employee distribution percentages provided by DOA to finalize FY2022. Once we approach year-end for FY2023, the calculations within the report will be up...
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Non-PO Voucher Exclusion Types

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  To:                   Management Council Members, VPs of Finance, and Business Managers From:             Shared Services Center Area:              Accounts Payable Reason:        Non-PO Voucher Exclusion Types Date:              May 26, 2022 Accounts Payable has made changes to the eVA exclusion types on the voucher request form. They are still in line with the eVA exclusions in the procurement guide but align more accurately with what is submitted. New additions to the list: Student Refunds Employee Education Assistance Employee Reimbursement Payroll Deduction Utility Student Acct Processing (Nelnet & Collection agencies) Removed from the list: Tuition Management System (TMS) Student Club Purchase Gen Edge Please contact the SSC Customer Engag...
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