SSC Communications

  To:   VPs of Finance for Colleges who are Follett Bookstore Customers From:   Shared Services Center Area:   Procurement Reason:   Follett Organization Changes Update Date:   March 30, 2023 Dear Follett Colleges, Yesterday we communicated that Follett is actively working through an internal organization restructure that may have some impact to your bookstores. Today, we received a little more detail regarding the anticipated changes. In addition, to the notice that you received regarding the need for the changes within Follett, Follett explained to us that each college will have a team leader and/or campus leader on-site at your bookstore locations. Those leaders will report to a regional market leader who will be responsible for multiple locations. Some specific administrative responsibilities will also be moved from the on-site leaders to an administrative team. Please find attached the new Follett organization chart noting the ...

  To:   VPs of Finance for Colleges who are Follett Bookstore Customers From:   Shared Services Center Area:   Procurement Reason:   Follett Structure Changes Date:   March 29, 2023 Dear Colleges, As a Follett Bookstore customer, we believe that you may have recently received a communication from Follett regarding some internal changes that they are making to their organizational structure which may impact your college. We regret that we did not receive this communication prior to your communications such that we would be able to discuss the changes in a bit more detail; however, we began working with Follett immediately this morning and we anticipate being able to communicate more specific details in the next day. If you have any questions, please contact the SSC Customer Engagement team at 877-340-5577 or  help@ssc.vccs.edu .

  To:   Management Council Members, VPs of Finance, Business Managers, and all Chrome River End Users From:   Shared Services Center Area:    Travel and Expense Reason:   UPDATE - Travel and Expense Approvers’ Training Opportunities Date:   March 20, 2023 PLEASE NOTE :  The Chrome River approvers’ training scheduled for Thursday, 3/23, will be canceled. Once again, the SSC Travel and Expense team will be available onsite to assist attendees with their expense reporting for the New Horizons Conference at the Hotel Roanoke.  In light of this, the training scheduled for Thursday, 3/23, is canceled. New Users/Refresher training will resume on 4/20 at 2:00 p.m. Approvers’ training will resume on 4/27 at 2:00 p.m. If you have further questions, please contact SSC Customer Engagement at 877-340-5577 or  Help@ssc.vccs.edu .

  To:   Management Council Members, VPs of Finance, and CHROs From:   Shared Services Center Area:   Human Resources Operations Reason:   SSC HR Operations Monthly Forum Date:   March 16, 2023 The SSC HR Operations department is pleased to announce that we will be restarting our monthly VCCS-wide roundtable discussions. The purpose of this forum is to discuss HR process changes resulting from system updates and to provide an opportunity to openly discuss and work through needs and challenges that pertain to ATS, Onboarding, Offboarding, TLAM, and Payroll. Beginning April 13, the monthly calls will be hosted at 3 p.m. on the second Thursday of the month.  Please see your email for the link to the recurring Zoom Meeting. We hope that you and others in your organization will join us. Please freely forward this communication to those who may benefit from these sessions. To ensure monthly forum content reflects the concerns of VCCS, please email t...

      To:   Management Council Members, VPs of Finance, and all eVA end-users From:   Shared Services Center Area:   Procurement Reason:   eVA Reminders Date:   March 14, 2023 Dear Colleges, We are providing the following reminders to assist you with a smooth procurement process. Apple Orders :   There was an urgent update on March 7, 2023, regarding Apple Inc..  Apple has informed the SSC that they are not currently accepting PCard orders.  As soon as there is a change in this status the SSC will update all eVA end-users. For Apple Inc. orders, currently, only purchase orders with check payment will be accepted. PCARDS are not currently accepted until further notice. Phone-in cards are also not accepted.   Promotional Items:    Virginia Correctional Enterprises (VCE) is the mandatory source for all promotional items . Before placing an order for any promotional item, it is essential to check with VCE for av...

  To:   Management Council Members, VPs of Finance, and all eVA end users From:   Shared Services Center Area:   Procurement Reason:   Procurement Fiscal Year-End 2023 Reminder Date:   March 6, 2023 Dear Colleges, Our Fiscal year-end continues to approach quickly, and DPS has just announced that April 7, 2023, is the deadline for their year-end approvals. For quick reference, below are three upcoming deadlines of which to be aware. A revised memo reflecting the April 7 deadline is also attached. Date Procurement Type Description March 17, 2023 Invitation for Bid (IFB) Solicitations over $100k May 5, 2023 Unsealed Solicitations (Quick Quotes) Solicitations between $10k - $100k April 7, 2023 DPS Approval Items over $50k that require DPS approval, such as Sole Source requests over $50k or Goods Solicitations over $100k If you have any questions, please contact the SSC Customer Engagement team at 877-340-5577 or  help@ssc.vccs.edu . Pro...

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